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TECHNICAL SECRETARY

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The role

Department
Technical Department
Reports to
Technical Manager

Operational support role within the Technical Secretariat, which is part of the Mechanical Engineering Department; the position focuses heavily on managing the bill of materials (BOM) and as-built documentation

Responsibilities

  • Support the Engineering and Production departments
  • Manage the flow of information, coordinating the technical documentation required for purchasing, manufacturing, assembly, and final testing
  • Coding, archiving, and updating mechanical drawings, electrical schematics, P&IDs (piping and instrumentation diagrams) and technical specifications for components
  • Assist with entering and verifying bills of materials in the ERP system (e.g., SAP) for the procurement of materials by the purchasing department
  • Compile, drafts, and archives technical files, system operation and maintenance manuals, and certificates of conformity (e.g., Machinery Directive, CE, PED, ATEX)
  • Manage design changes during construction and updates final documentation
  • Maintain continuous communication between the design office, the production/assembly workshop and on-site technicians

Technical Requirements

  • Education: Technical diploma (industrial, mechanical, or IT technician) or bachelor’s degree in engineering or a technical field
  • Experience: At least 4 years in a similar role
  • Knowledge of enterprise resource planning (ERP) systems (e.g., SAP) and product lifecycle management (PLM) systems or technical drawing archives
  • Basic ability to read industrial technical drawings and use 2D/3D CAD viewers (e.g., AutoCAD, SolidWorks, Inventor) for formal file verification
  • Knowledge of the Machinery Directive and CE marking regulations
  • Excellent knowledge of the Microsoft Office suite
  • Knowledge of technical English
  • Knowledge of bills of materials
  • Ability to understand the logic of a production line and its timeline

Personal Qualities

  • Availability to travel
  • Zero tolerance for errors in managing part numbers and bills of materials
  • Ability to manage multiple priorities simultaneously
  • Good organizational and problem-solving skills
  • Ability to work independently and in team
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